Tag Archives: to-do


Permalink to 4 Reasons Why You Can Trust a Consultant to be Productive

4 Reasons Why You Can Trust a Consultant to be Productive

In February 2010, a nor’easter dumped 2-3 feet of snow on the mid-Atlantic and crippled productivity for at least a week. In January 2011, an ice storm left thousands stranded on highways and roads in the Washington, DC area. They all left work early to avoid the impeding storm, but were caught right in the midst of it.

With each storm, the case for teleworking became that much stronger. However, it seems that employers are still slow to adopt this method of work.

The Harvard Business Review released the findings of a study supporting the idea that remote employees are more engaged than those who are in the office.  “The team members who were not in the same location with their leaders were more engaged and committed — and rated the same leader higher — than team members sitting right nearby,” said Scott Edinger, founder of Edinger Consulting Group.

Some employers reject employee requests to work from home, possibly because they believe these employees will somehow be more productive if they’re under the employer’s watchful eye. And even though these same employers may trust the advice of a consultant over their own employees, they still seem to reject the idea of working with a consultant. Perhaps they think she’ll inflate the working hours on her invoice.  Or, again, employers prefer to keep an eye on those who work for and with them. However, here are four reasons why that same consultant has every intention of completing projects on-time and to the best of her ability.

You’re not her only client. Time management is critical for a consultant, especially if she works on an hourly rate. All of her clients want what they want when they want it. And all their projects are urgent. Therefore, goof-off time is nonexistent.

She has less time to get to know you. You and the consultant have agreed on a project plan that dictates that the job will be completed in a finite amount of time. Unlike an employee, this consultant doesn’t get a 90-day trial period to get to know you and how you work. Instead, she probably only has a few billable hours. A good consultant is efficient enough to get the most out of these few hours to get her job done right.

Her reputation is on the line. And even if she had the wacky idea to goof-off on your project, not put her best foot forward, and exceed your expectations? What would that do to her business? What good would it serve her to jeopardize future work by performing shoddy work for you?

She’s a consultant because she works independently and doesn’t need constant supervision. Consultants excel at what they do because they’re able to multitask and identify problems and solutions quickly.  She wouldn’t do her job any better if you were there to look over her shoulder. Most likely, her performance would be worse. And that would be bad for her and you both.

Share with us: How does your company regard working with outside consultants? Consultants: do you sometimes have to work to overcome the misconceptions potential clients have about how you work?


Permalink to 7 Lists that Keep Me Productive

7 Lists that Keep Me Productive

During a business mastermind group meeting a few weeks ago, one word continued to come up in our conversations: list. We were throwing out ideas left and right for the types of lists we needed to create to grow our businesses. One of us needed a list of bridal shows and Washington, D.C. area event planners. Someone else needed a list of mommy bloggers.

List making has been a job function of mine since my first position out of college in 2001. At that time, I was responsible for creating/maintaining media lists for my employer’s communications department. I undoubtedly thought this task was tedious, and I probably dreaded doing it, but the skill—along with Internet data mining—has been an invaluable one to me as a business owner.

There are notebooks around my house and office filled with lists I’ve made over the years. Most of these lists—which have maintained order and sanity in my life— fall into nine categories:

Daily to-do list
Each morning in the shower I ask myself, “What do I need to get done today?” I keep that list in the back of my mind until I get to the office. The first thing I do after turning on my laptop is jot that list down on a sticky notepad.

Short term goal list
Some of my tasks should be completed in the next week or month. These items are jotted down in a list and assigned ideal due dates.

Long term goal list
Most of the time, there are projects that involve a number of tasks that should be completed in the next 60-90 days. Again, I jot those items down and assign ideal due dates.

Contact list
There’s always someone I need to call back or follow up with via email. Since I do a lot of cold-calling and email prospecting, this list can also be a Microsoft Excel spreadsheet that details the contact name, company, email, phone and other information. Ideally, this information should be housed within a web-based customer relationship management tool.

Questionnaire
These are helpful for client meetings or interviews. If I don’t jot these questions down, then I’ll forget to ask for the most important information I need for client projects or video.

Post-meeting task list
Have you ever left a meeting thinking either, “Now what was the point of that?” or “So what am I supposed to do now?” This list helps prevent post-meeting head scratching. When I was interviewing for jobs after college, my friends would ask for details after the meetings were over. I’d forgotten most of the information by the time I’d started my car to leave. Now, I write everything down during meetings, especially action items.

Pro/Con list
Okay, I’ll admit, I often have a hard time making decisions. It’s not that these decisions are particularly tough. It’s just that I don’t want to decide one way and end up kicking myself later because I didn’t really think through my choice. Here is where the pro/con list comes in. It helps me weigh the advantages and disadvantages of my choices. When the good outweighs the bad on my pad of paper, I feel like I can make an intelligent decision.

Pre-writing list
My blog posts begin as general ideas until I ask myself, “What is it that I want to say?” or “What are the main points I want to make?” I then jot those down in a pre-writing list. This list can look like the standard outline for longer written pieces.